The Finance, Premises & Grounds Committee

Rev M.A Hastie, Mrs Paula McGann, Mrs Gayle Sumby, Mr Ian West, Mrs Maria Varley

Terms of Reference:

·       In conjunction with the Headteacher to draft and propose the first formal budget plan of the financial year for approval by the full Governing Body.

·       Establish and maintain an up-to-date three year financial plan, taking into account priorities in the School Improvement Plan, roll projection and signals from central government and the LA regarding future years’ budget.

·       Ensure that priorities detailed within the School Improvement Plan are appropriately costed and are reflected in the annual budget.

·       Monitor the budget position statement to identify and address any anomalies from the anticipated position and report termly to the full Governing Body.

·       Review and monitor outstanding debts and action taken.

·       Monitor and approve virements and expenditure over the Headteacher’s delegated limit.

·       Appraise and approve spending decisions where competitive quotations or tenders are required.

·       Ensure the school operates within the financial regulations of the Local Authority and the requirements of the DfE Schools Financial Value Standard (SFVS).

·       Approve annually the Schools Financial Value Standard (SFVS) submission prior to the 31 March deadline and monitor the implementation of any identified actions.

·       Monitor expenditure of all voluntary funds held on behalf of the Governing Body by review of an audited annual statement of income and expenditure.

·       Annually review the outcomes of the asset register stock check and approve the disposal of obsolete items.

·       Ensure appropriate use of the Early Years Premium, Pupil Premium, Sports Premium, Year 7 Catch-Up Premium.

·       Review and monitor the school’s website to ensure that it is accessible and fully compliant with current DfE requirements.

·       Review and monitor all financial policies including lettings, charging and remissions and expenses policies.

·       Consider and promote income generation.

·       Annually review income generated from contracts and lettings; oversee the use of premises by outside users.

·       Where necessary, monitor and review Wrap Around Care provision including review of annual income and expenditure statements where applicable.

·       Ensure all appropriate insurances are in place.

·       Annually review and approve the school’s Financial Procedures Manual.

·       Monitor service level agreements annually and make decisions in respect of service level agreements ensuring value for money.

·       Make decisions on expenditure following recommendations from other committees.

·       Ensure pay decisions can be appropriately funded.

·       Ensure as far as is practical that health and safety issues are appropriately funded in accordance with agreed priorities.

·       Annually review financial benchmarking data.

·       Monitor the implementation of actions arising from the Internal Audit report or of a financial nature from other inspection regime reports.

Premises:

·       Establish, review and monitor the Health and Safety Policy ensuring that the school meets health and safety requirements.

·       Ensure actions are taken in respect of relevant health and safety legislation.

·       Ensure that premises and the learning environment are maintained and are fit for purpose.

·       Provide support and guidance for the Headteacher and Governing Body on all matters relating to the maintenance and development of the premises and grounds, including health and safety.

·       Ensure that an annual inspection of the premises and grounds is undertaken and a report received identifying any issues.  Inform the Governing Body of the report and set out a proposed order of priorities for maintenance and development for the approval of the Governing Body.

·       Ensure professional surveys and emergency works are arranged as necessary.

·       Oversee the use of premises by outside users.

·       Establish and keep under review an Accessibility Plan and an Asset Management/Building Development Plan.

·       Monitor data on accidents and incidents.

MEETINGS: at least termly

QUORUM: 3

DISQUALIFICATIONS: where there may be a conflict of or a pecuniary interest

Personnel Committee

Mrs Helen Coates, Rev M.A Hastie, Mrs Paula McGann, Mrs Elaine Parlett, Mr Ian West

Terms of Reference:

• To carry out an annual review of the staffing structure in consultation with the Headteacher and the Finance Committee.
• To oversee the appointment procedure for all staff.
• To establish and review a performance management policy for all staff.
• To keep under review work/life balance, working conditions and well being, including the monitoring of absence.
• To make recommendations to the Finance Committee on Personnel-related expenditure.

MEETINGS: when necessary

QUORUM: 3

DISQUALIFICATIONS: where there may be a conflict of or a pecuniary interest

Delegation to the Headteacher

School Staffing (England) Regulations 2009.

Appointment:  The Governing Body can delegate the power to appoint outside the leadership group to:

• The Headteacher
• One or more Governors with the right of the Headteacher to advise
• One or more Governors and the Headteacher

Delegate to the Headteacher as above for:

• Permanent teaching staff posts
• Permanent support staff posts
• Temporary staff

Dismissals:  Governing Body delegates to Headteacher responsibility for the dismissal of:

• All staff other than Headteacher, unless exceptional circumstances exist
• Headteacher to a committee of the Governing Body

Pay Review (First)/Capability Committee

Miss Eileen Calvert, Mrs Helen Coates, Mrs Kelly Lamond, Mrs Nicola Noble, Mrs Gayle Sumby

Terms of Reference:

·       Annually agree the Teachers’ Pay Policy.

·       Act in accordance with the Teachers’ Pay Policy when carrying out the annual review of teachers’ salaries.

·       Report to the Finance and Premises Committee on pay review related expenditure.

·       Consider any requests made in accordance with personnel policies e.g. flexible working, leave of absence etc. (unless delegated to the Headteacher).

·       Make any decisions under the personnel procedures adopted by the Governing Body e.g. disciplinary, grievance, ill-health, capability etc. (Unless delegated to the Headteacher).

·       Deal with matters relating to staffing reductions.

MEETINGS: at least annually

QUORUM: 3

DISQUALIFICATIONS: Headteacher; Chair of Governors (if have prior knowledge); where there may be a conflict of interest; any Governor whose spouse/partner is involved; staff (annual pay review and matters relating to staffing reductions)

Admissions Committee (Voluntary Aided Schools only)

Miss Eileen Calvert, Mrs Helen Coates, Mrs Paula McGann, Mrs Nicola Noble

Terms of Reference:

• To determine within statutory provisions and the Governing Body policy whether any child shall be admitted to the school.
• To review admission arrangements and to make recommendations for changes to the Governing Body.

MEETINGS: when required

QUORUM: 3

DISQUALIFICATIONS: Associate members may not vote.

Children’s School & Community Committee

ECM areas- Be Healthy, Staying Safe, Enjoy and Achieve, Economic Wellbeing

Mrs Paula McGann, Mrs Elaine Parlett, Mrs Kelly Stokoe, Mrs Gayle Sumby, Mrs Maria Varley

Terms of Reference

• Ensuring that the school meets health and safety requirements and review the schools H&S policy regularly.
• Ensuring that PE is taught as part of the school curriculum and monitoring the quality and adequacy of provision.
• Promoting an ethos that encourages participation in competitive sport both within the school and between schools.
• Monitoring nutritional standards within the school to include school meals, snack provision and food available during wrap-around provision.
• Ensure that the school’s policy on SEN is consistent with the code of practice and Equalities Act and that arrangements are made to ensure the policy is monitored and reviewed regularly.  The policy is known to parents and carers.
• Decide whether or not to provide sex and relationships education and consult parents (Primary).  Agree the content and organisation of the school’s programme of sex and relationship education and notify parents of their right to withdraw their child (all secondary schools and primary schools that choose to provide S&R education).
• Monitor pupils’ attitudes, values and how other personal qualities are developed within the school through the provision of RE and PHSCE and that parents are told of their right to withdraw their child.
• Ensure the effective integration of children with SEN.
• Consider the provision of sex and drugs education.
• Ensure that adequate provision is made to make the building safe and secure, Health and Safety policy.
• Ensure the school is fulfilling its responsibilities regarding child protection and the requirements of “Working Together to Safeguard Children”.
• Anti-Bullying and Behaviour Policies.
• Ensure that buildings and the learning environment are maintained and fit for purpose.
• Oversee the use of the premises by outside users.
• Establish and keep under review an asset management /building development plan.
• Establish and keep under review an Accessibility Plan.

• Conduct the school with a view to promoting high standards of education achievement.
• Set targets for achievement at KS1and KS2.  Monitor the school’s performance against these targets.
• Monitor the achievement of disadvantaged groups and the impact of policies on race, SEN, Looked After Children and Disability on pupils, parents and communities.
• Contribute to the development and monitoring of the School Improvement Plan and the SEF.
• Ensure that every child receives the full statutory curriculum that the school must provide.
• Ensure that a report on each pupil’s educational achievements is forwarded to their parents/ guardians annually.
• Set attendance targets and monitor the school’s performance against these targets.
• Ensure the school has a curriculum policy that meets pupils’ needs.
• Ensure the school has policies on Race and Disability Discrimination.
• In general terms, monitor teaching and learning and the progress of pupils.
• Monitor the provision of extra-curricular activities including overnight stays provided to encourage recreation and social development.
• Ensure the quality of education, teaching and learning.
• Plan to raise standards of achievement and monitor the school’s performance.
• Ensure the school works well with its community, parents and other schools.
• Ensure the school meets the requirements of the SEN and relevant disability legislation.
• Ensure the school works effectively with other agencies to support vulnerable children and their families.

Meetings: At least termly.

Disqualifications: None.

Mrs Victoria Bramley, Mrs Tonia Gunn, Rev M.A. Hastie, Mrs Kelly Stokoe,

Terms of Reference:

·       Consider any appeal against a decision made under the personnel procedures adopted by the Governing Body.

·       Consider any appeal against a decision made by the First/Pay Review Committee during the annual review of teachers’ salaries.

·       Consider any appeal against selection for redundancy through a staffing reduction process.

·       Consider complaints against the school in accordance with the agreed school Complaints Procedure.

MEETINGS: as and when required.

QUORUM: Must have at least the same number of Governors as were present at the original hearing.

DISQUALIFICATIONS: Headteacher; Chair of Governors (if have prior knowledge); any Governor involved in the original hearing; where there may be a conflict of interest; any Governor whose spouse/partner is involved; staff (appeals in relation to salary or staffing reduction decisions)